Consultancy: Development of Conference and Event Management Application for the Caribbean Investment Forum


The Caribbean Export Development Agency (Caribbean Export) in collaboration with the Government of the Commonwealth of the Bahamas, the CARICOM Secretariat along with other stakeholders, will be hosting the 2nd annual Caribbean Investment Forum (CIF) in The Bahamas in October 2023.

The hosting of the Forum will serve to:

  • Generate investment into priority sectors in the Caribbean;
  • Build partnerships with key business entities, that can be sustained over time;
  • Promote the Caribbean as a place for investment; Showcase opportunities/areas for investment;
  • Showcase successful investment in the Caribbean;
  • Engage potential investors and financing institutions in discussing their interest and requirements for investing in the opportunities;
  • Pitch specific ventures to specific investors;
  • Increase the Caribbean’s insertion into the global business community through the creation of links with journals, newsletters and key influencers and networks in that society; and
  • Work towards attaining the sustainable development goals focused on no poverty, zero hunger, good health and well-being, decent work and economic growth, life on land and partnerships.

Much like the inaugural CIF, the 2023 edition will feature the presentation of bankable investment opportunities in projects and sectors that are a priority for the region as it seeks to boost its transition to a GREEN-er and SMART-er economy with green investments. The priority sectors for this event are agribusiness (with a focus on AgTech), the green economy, including renewable energy and logistics & distribution, IT enabled services and transportation. The aim is to build on the successes of the first event by continuing the dialogue on the value proposition of the region in the priority sectors as well as between investors and business persons in the Caribbean.

To support the successful execution of the project and to realise project goals of attracting investment into the Caribbean, an investor lead generation firm is being sought to identify and confirm the participation of potential investors.


2.1 Overall Objective
The general objective of this assignment is the hosting of an investment conference that seeks to showcase to investors investment opportunities available in the Caribbean. Moreover, as a premier platform for business-to-business engagements, this event seeks to secure long-term partnerships from global players that will assist in sustaining the investment promotion effort of Caribbean Export.

2.2 Specific Objectives
Specifically, this assignment seeks to retain the services of a Conference Platform firm to provide access to a web-based conference management platform that is customized to meet the needs of the Caribbean Investment Forum scheduled for the Bahamas in October 2023.

2.3 Purpose of consultancy and expected results
A conference management platform with the following minimum features for the Caribbean Investment Forum:

  • Registration of minimum 600 attendees and related payment gateway that is globally recognized
  • Host meeting agenda; speakers images and profiles
  • Multiple language enablement (via closed-caption)
  • Attendee directory with ability to build-out individual profiles
  • Business match making, meeting scheduling and chat function
  • Onsite registrant badge printing (including equipment rental)
  • Download link to presentations and on-demand session viewing
  • Poll and feedback survey
  • Automated event reminders, prompts and push notifications
  • Automated data management and event analytics
  • Marketing and promotional opportunities (ability to receive display logos)
  • Mobile friendly

3. Required Documentation

The Applicant must submit technical and financial proposals in EUROS, together with the completed Applicant Declaration Form   to Mrs. Natasha Edwin- Walcott, Senior Advisor – Competitiveness and Export Promotion at and copied to Dr. Damie Sinanan, Manager, Competitiveness and Export Promotion at no later than 4:30 pm AST on Friday June 16, 2023.